Executive Assistant to CEO in Mumbai

Proficient Peoplecraft Pvt. Ltd. is recruiting an Executive Assistant to directly support the Director & CEO of an expanding group of three pharmaceutical businesses covering manufacturing, trading, and global exports.

Key Duties & Responsibilities:

• Schedule management, calendar prioritization, email filtering, and preparing daily briefings for the CEO.
• Relentless follow-up with internal teams, external vendors, clients, and partners to ensure tasks reach completion.
• Maintaining business trackers for compliance deadlines, contracts, payments, licenses, and periodic MIS reports.
• Monitoring business leads, organizing quotations and samples, and maintaining a clear pipeline summary.
• Drafting standard operating procedures, checklists, and workflows using task management platforms, spreadsheets, and CRM tools.
• Handling travel arrangements, banking coordination, and consolidating department-level dashboards.

Candidate Requirements:

• 3 to 6 years of experience in EA, Chief of Staff, Business Coordinator, or Founder's Office roles.
• Graduation in any stream (MBA, BBA, or B.Pharm preferred).
• Strong command of MS Excel, business documentation, and multi-tasking under dynamic deadlines.
• Clear, confident communication skills and absolute discretion with confidential corporate data.

Work Setup & Benefits:

Hybrid work setup based in Mahim, Mumbai. Offers Provident Fund and paid sick time benefits.